EMS is an enterprise space scheduling tool that has been used for non-academic spaces* since 2015, piloted at the Mission Bay Hospitals.   It allows for dynamic, real-time searches across different campuses, buildings and rooms, ideal for multi-location meetings convened using web or video conferening. 

*Classrooms are out of scope and are currently scheduled via R25 by Education Technology Services (ETS)

EMS is used for non-academic spaces*

• Conference & Meeting Rooms
• Collaboration Spaces
• Consult Rooms
• Hoteling - spaces, workstations, offices, etc.
• Other spaces (e.g. lactation rooms, huddle rooms, community rooms, special event spaces, etc.)

*Classrooms are out of scope and are currently scheduled via R25 by Education Technology Services (ETS)

Access levels to spaces can be set as needed and directed by the department

• Public –These spaces can be scheduled by faculty and staff across the university.
  • Students may be able to book selected spaces (e.g.housing community rooms)
• Semi-public –Schedules for these spaces are publicly accessible but may need approval or additional follow up from the space owner(s).
  • Conference centers are a good example. Users request to book the space but need to be approved by an administrator.
• Private –Spaces only open to be booked by a selected group of users. Department meeting or hoteling spaces are a good example. People can’t book the room without being authorized. Department administrators would be set up to manage and control these types of spaces

All UCSF faculty, staff, and contractors have an account automatically created which can be accessed by SSO via MyAccess. Accounts are created for all new hires, and are deactivated upon departure from UCSF.

EMS can currently be used at no cost by any UCSF department.

Interested in bringing dynamic scheduling to your space via EMS? Start here